USU Joint Appointees

Timekeeping & Billing

To ensure accurate cost reporting, timekeeping, and billing, each agreement will have a set period of performance and clear delivery expectations. USU faculty must perform the work in the period allowed, and invoices must be submitted monthly to ensure proper inclusion in SDL’s reporting and invoicing process.

Consulting Service Leave

USU faculty have the option to use their consulting service leave per USU guidelines in support of SDL projects. Faculty using their consulting service leave are paid directly by SDL. Kuali data entry is not set up to handle consulting service leave. Time constraints for project deliverables (IRAD and externally funded) will be a key determination in deciding if consulting service leave is an acceptable contracting method for SDL.

USU faculty who want to use consulting service leave must:

1. Review the USU Consulting Service Policy.
2. Complete the Consulting Leave form.
3. Email a copy of the approved form to SDL Human Resources.

SDL Timecard Employee

USU faculty, staff, and students may work with SDL as timecard employees per USU guidelines in support of SDL projects. Timecard employees are paid directly by SDL. Timecard work does not count toward USU tenure. For faculty, SDL requires a completed Consulting Leave form. No such forms are required for staff or students.

Citizenship/US Person Eligibility

• Most research conducted by or for SDL is export controlled. US Persons may conduct export-controlled research. A US Person is a US Citizen or National, a US Lawful Permanent Resident (green card status), or a person who has been granted Asylum/Refugee Status.
• Much of SDL research includes CUI (for example, Controlled Technical Information). Access to CUI depends on the type of CUI and the access restrictions placed thereon by the customer.
• Foreign Person participation on SDL research will be considered on a case-by-case basis to ensure compliance with US export control laws and/or CUI restrictions/markings. Foreign Persons who are bona fide and full-time regular employees of USU may perform export-controlled research subcontracted to USU if the employee and USU comply with ITAR exemption § 125.4(a)(10), if the research is “fundamental research” as defined by the EAR (see EAR § 734.8), or if the research is not restricted under CUI regulations/markings. A Foreign Person is anyone who is NOT a US Person.
• Classified research may only be performed by a US Citizen with the requisite security clearance.

Student Eligibility

• USU undergraduate or graduate students may work on SDL IRAD and unclassified projects. However, if the effort is deemed to be export controlled, mentions export-controlled matters, or contains access to CUI, then only students who are US Persons will be authorized per export control laws and USU policies.
• Only PhD students will be considered for security clearances. PhD students must be US Citizens and able to pass the pre-screening interview questions. Additionally, the USU faculty member requesting the student’s clearance must state the necessity for, duration of, and involvement level required for the PhD student. The approval to submit the clearance paperwork is at SDL’s discretion and will be authorized on a case-by-case basis.

Training Requirements

SDL requires USU joint appointees to complete and stay current on required training based on the location, customer, and type of work performed.

Work Location & Equipment Access

Work will be performed in the location dictated by the type of contract work. Generally, unclassified and IRAD efforts may be performed at USU, while classified contract work must be performed in an SDL facility. Work location will be discussed and determined at contract award based on clear understanding of work scope. SDL will supply access to equipment and services as needed.

Publications

The standard government publication restrictions are applicable to all externally funded projects. Publications must gain approval via SDL’s Technical Information Clearance (TIC) process. For SDL IRAD efforts, publications must be reviewed by SDL’s attorney for intellectual property and export control compliance.

Export Control

Export control requirements will be followed and are based on US export control regulations. SDL’s Empowered Official will make export control decisions and engage with USU’s Research Integrity & Compliance officers as needed.